Statement Press

Free donation receipt generator

Fill in one gift and download a receipt as a PDF, with the wording the IRS asks for.

Nothing is uploaded. What you type stays on this device.

  1. Your organization

    This goes on the letterhead and the signature. It is saved in this browser, and the statement maker uses the same details.

  2. The gift

    What was given?

  3. What the donor got in return

    In exchange for the gift, the donor received

  4. Check the receipt, then download

    Sample receipt

    The dashed box marks where a #10 envelope window falls. It is not printed.

    Free receipts carry a small “Made with Statement Press” line at the foot of the page. A season pass removes it and adds your logo. See pricing

A whole year of gifts?

This page makes one receipt at a time. If you have a spreadsheet of gifts, the statement maker builds a year-end statement for every donor at once, with each gift listed and the total at the bottom.

Make year-end statements

What a donation receipt has to include

The IRS does not require a particular form. A letter, a postcard, an email or a computer-generated receipt all work, as long as it shows:

  • the name of your organization
  • the amount, if the gift was money
  • a description of the gift, without a value, if it was not money
  • a sentence saying whether the donor received any goods or services in return, and an estimate of their value if they did

Include the date of the gift as well. A donor's record of a gift of money is supposed to show the date.

When a receipt is required

A donor cannot deduct any single gift of $250 or more without a written acknowledgment from you, and they need it before they file their tax return. If a donor pays more than $75 and gets something back, such as a dinner, you must tell them in writing how much of the payment is deductible. For smaller gifts a bank record is enough, but most donors appreciate a receipt.

Gifts that aren't money

For goods, stock and other property, describe what was given and leave the value out. Working out the value is the donor's job. Donated cars, boats and airplanes have their own rules and their own form, and this page does not cover them.

Sources

This page is general information, not tax or legal advice. See what the IRS requires for more detail, or the letter templates if you would rather write it yourself.